The article published two weeks ago “Coronavirus (COVID-19) Guidance for Small and Large Businesses” detailed the steps for businesses to follow. Today we are already in the middle where everyone is working from home, not just in the US but around the world. The situation creates an opportunity for hackers. The U.S. cybersecurity officials released an advisory warning to companies to update their Virtual Private Networks (VPNs) and be on guard against a surge of malicious emails aimed at an already disoriented workforce. Britain’s National Cyber Security Centre issued a six-page leaflet for businesses managing remote employees.
The team at Securetain thought it will be a good idea to provide a quick checklist for the organization to know if they have considered different remote work risk factors as well as management to know their responsibilities.
We thought it makes sense to have a checklist for one to know where you are in the process or what needs to be improved quickly. The checklist is divided into three parts and driven by the roles and responsibilities of personnel within the organization.
|1||Is the CEO present in online tools, channels, communicating proactively and engaging in timely conversations?|
|2||Has the management explained in writing what the company is trying to accomplish and has a vision that can help employees rally behind?|
|3||Has management addressed the issues raised by employees?|
|4||Is management courteous, compassionate, and authentic across channels?|
|5||Does the company have online expressions for your culture? The virtual water cooler where high fives, celebrations, gossip, community, family, personal interest, happy emojis, etc. can be shared.|
|6||Does the company have the right digital tools to facilitate communication? (E.g., Text messaging, Slack, email, wikis, hangout, video conferences, etc.)|
|7||Do the company have established security policies and guidelines for remote work?|
Employees – Cyber Security Considerations
|1||Is your Wi-Fi connection secure? Can you reach out to the support team to verify and test?|
|2||Is anti-virus or any updates/patches applied timely to the computer without delay?|
|3||Do you back-up periodically in addition to auto backup runs?|
|4||Do you lock your screen while away and protect them from kids?|
|5||Did you check with your support team that encryption is in place and working?|
|6||Are you familiar with applicable security guidelines, plans, and policies?|
|7||Are you aware that the work computer and other devices must not be shared?|
Directors – Cyber Security Considerations
|1||Do you have adequate support staff to address the questions from remote workers and resolve the issues in time?|
|2||Do you have the ability to push updates, patches, etc. and enforce timely implementation?|
|3||Can you provide virtual solutions, digital signature, and approval workflows?|
|4||Do you have clear procedures for employees to follow in case of a security incident?|
|5||Can you limit access to sensitive data where it makes sense?|
|6||Do you have a data breach and incident response plan to manage incidents?|
|7||Did you send a reminder to employees as to what information needs to be protected? (E.g., confidential, sensitive business information, trade secrets, intellectual property, private employee information, work product, customer information, and other personal information that identifies a person.|
|8||Have you trained employees on how to detect and/or handle phishing attacks and other forms of social engineering attacks?|
|9||Do you have a policy in place to prohibit access to company information systems while on public wi-fi?|
|10||Do you have solutions in place to manage and secure mobile devices and applications?|
|11||Are you communicating with employees about coronavirus-themed phishing emails?|
The checklist is based on the various articles and guidance recently published by Fast Company, European Union Agency for Cyber Security (ENISA), JDSPURA, BBC, CNBC, etc.
Thought of sharing the phishing email received few minutes ago.